Description
Req ID : 1992596 Job Purpose To provide proactive and effective secretarial and administrative support to Senior Management of the Wholesale Banking Business, with a focus on three Heads of Business being the European Head of Wholesale Banking, European Head of FI & GTDD and Head of Real Estate. Job Context Challenging and fast paced environment; has to be flexible to meet the demands of senior management and business Heads of Wholesale Banking Europe. Responsibilities, Accountabilities & Deliverables Arranging meetings including liaising with both internal and external attendees. Collate information required for such meetings (print presentations/documents needed for information) Book meeting rooms, video/conference calls, lunches etc. Carry out a wide range of administrative duties, including answering telephones and taking messages, submitting expense forms, scanning, photocopying and sending out letters/documents to clients. Arrangement of business trips, including all travel arrangements (e.g. booking of flights & accommodation; arrangement of visa requirements; scheduling of meetings; production of itinerary and other required documents; expenses; follow up on correspondence / action required upon return). Coordination of travel and accommodation requirements for colleagues from our other offices visiting London Managing the expense process to ensure expense forms are filled in correctly and that cash and bank credit card expenses are reconciled accurately. Ensure all bank MasterCard transactions have been expensed on a monthly basis. Maintain close contact with other departments in the London office and other European Bank ABC offices, including Head Office. Ensure timely completion of training deadlines for Wholesale Banking staff. Co-ordinate and produce packs for presentations, management meetings and board preparation. Extensive diary Management. Support with producing PowerPoint presentations including Board and Budget packs. Arrange internal/external meetings for colleagues travelling from other ABC Branches and produce a meeting schedule for their visit. Greet external visitors when necessary. Ensure necessary paperwork is completed for new joiners and that a PC, desk and telephone are set up for their start date. Arrange introductory meetings with necessary departments if needed. Gain Financial Crime sign off for Gifts/Entertainment received or given under the policy thresholds. Keep/maintain a register of Gift & Entertainment Expenditure/Received under the policy thresholds for Audit and Compliance purposes. Support Business Committees, including arranging & coordinating meetings and minute taking where necessary. Education / Certifications Any secretarial qualifications desirable Knowledge Experience in MS office (Word, Excel, PowerPoint) Experience Previous office/secretarial role desirable Attributes Good team working skills Good time management Pro-active Equal Employment Opportunity Bank ABC is committed to the principles of equal employment opportunity for all employees and applicants and, in accordance with applicable laws, does not discriminate on the basis of sex, gender identity, gender expression, race, color, religion, national origin, ancestry, age, marital status, disability, medical condition, sexual orientation, or on any other basis prohibited by law. Company Industry Department / Functional Area Key Skills