Personal Assistant

Your duties will include: Acting as a Personal Assistant and providing comprehensive administrative support to the team Working as part of a team to ensure provision of a smooth and efficient service, this includes diary management, audio typing, producing agendas, letters, reports, minutes, compiling spreadsheets and chasing up action points from meetings Arranging appointments, meetings and workshops, book rooms and refreshments as and when required, dealing with all the practical arrangements, layouts, refreshments, audio visual requirements and setting up equipment etc. Undertaking administrative work for relevant meetings as requested, involving attendance at meetings to take minutes, production of accurate minutes, ensuring that all paperwork is prepared and distributed prior to each meeting Acting as first point of contact for visitors and callers, dealing with all incoming queries answering enquiries where appropriate, using own discretion, taking messages and redirecting as appropriate ensuring an efficient and professional approach Assisting with the production of regular communications to relevant groups and members, ensuring deadlines are met Coordinating the day to day running of the office, monitor and maintain computer stocks and other office equipment, ensuring a smooth and efficient service The successful candidate should have: Experience as a Personal Assistant Experience of taking and transcribing formal minutes Computer literacy with advanced experience of working with all Microsoft Office packages Demonstrable time management and organisational skills The ability to work under pressure and problem solve in high pressure situations Excellent communication skills If you are interested in this role or would like to hear of more opportunities about similar roles, please submit your CV below.