Personal Assistant to Executive Board

Assisting the Executive Board with all administration, corporate communications, diary management, support with personal matters and other reasonable requests to ensure service delivery is maintained on a consistent basis. Working as part of a small team of Personal Assistants as directed by the EA to CEO to support the Executive Board, working collaboratively to ensure workload is prioritised and delivered to a high standard and in a timely manner. Site Location: SpaMedica House, 43 Churchgate, Bolton, BL1 1HU Benefits of our Personal Assistant to Executive Board role : £30,232 band B – £34,944 band D per annum salary (dependant on experience) Annual pay reviews and increases 37.5 hours a week, 9-5 with some flexibility needed. 28 days holiday (including bank holidays) Bonus 1 – June – potential to earn up to 5% of your salary (individual performance related bonus) Bonus 2 – January – potential to earn up to 5% of your salary (hospital/company related bonus) 100% office based. Discounts & E-Vouchers (Ikea/Curry’s/B&M/Argos/Lastminute.com/Costa/Tesco/Primark etc.) Length of Service Rewards Recommend a Friend Scheme (£350 reward for both you and your friend) Free Quarterly Snacks bought by the Company Time in Lieu scheme (if you go over your contracted hours, we will give you your time back (we want our staff to feel appreciated and valued). Free Annual Flu Vaccination Paid DBS Continuous Training and Development Programme Annual Pay Reviews Employee Assistance Programme (EAP) Progression opportunities (85% of our supervisors have been internal promotions). Smart casual dress as you will be dealing with executives. Eye test and subsidy towards glasses (£30 Eye Test/£50 Glasses) Company Events – Christmas & Summer works events Free Tea/Coffee Kitchen/Lunch making facilities ….and much more! Role and Responsibilities of our Personal Assistant to Executive Board. Proactive Diary management & organisation for clinical, non-clinical and personal appointments. Proactively managing incoming mail and email to ensure effective and prompt responses on behalf of Executives to effectively resolve queries. Be part of a PA peer group to the Executive Board which may include deputising for the EA if required and sharing tasks/workload from other PA’s if deadlines are to be met. Attend monthly PA work planning meeting led by EA to CEO to ensure workloads are discussed. Fielding phone calls and dealing with them autonomously. Effective time management to ensure work is prioritised across the Executive Board. Creating and or formatting presentations for meetings as required by the Executive Board. Creating logs, keeping folders tidy and ensuring an organised and consistent working structure. Arranging travel & accommodation along with producing detailed itineraries. Arranging events including planning & booking meeting rooms. Working collaboratively with stakeholders to ensure specific duties are completed and relationships are maintained. Undertaking projects as directed by the EA to CEO in line with priorities and business needs. Travel to SpaMedica hospitals as & when required. Supporting other members of the hospital team when requested to do so by the EA to CEO or Executive Board. Attend meetings to minute take & follow up actions in a timely manner. Produce respective Executive Board Members Board reports. Formatting graphics and footage for online use Recording using camera, lighting, and audio equipment. Video editing skills, content and imagery Skills & Experience Must Haves: Previous PA/EA experience. The ability to work proactively and independently. High level organisational and planning skills. High level knowledge of Microsoft office including Outlook, Excel, PowerPoint, Word, SharePoint and Teams. Good communication skills. Note taking or shorthand skills. Typing and dictation skills. Presentable & professional. Flexible and willing to travel to SpaMedica sites. Clean driving license. Discrete, reliable, and trustworthy. Excellent attention to detail. Ability to work under pressure while remaining calm and to tight deadlines. Strong understanding of confidentiality. Ability to prioritise work across the Executive Board to ensure the work is completed in a timely manner meeting deadlines. Able to work collaboratively within the Executive Board PA peer group.