Personal Assistant/Senior Administrator

Job Title - Personal Assistant/Senior Administrator Band 4 Rate - £12.11 Location - Howard court, 14a Tewin road, Welwyn Garden City, Herts, AL7 1BW Ward - Business support team Duration - ASAP - 3months 37.5, Mon - Fri Mon - Fri 08.30 - 4.30 or 9-5 Desired Skills Minute taking and diary management.Experience of preparation of reports and taking of meeting notes and producing action trackers, together with preparing agendas and distribution of associated papersExperience in drafting correspondence for approvalExperience of arranging complex conferences/seminars and large meetingsExperience of organising travel and accommodation requirementsJob Overview Establish and develop strong working relationships with key contacts and stakeholders in other organisations.To receive and then provide complex and sensitive information concisely ensuring all relevant issues are understood by recipients.To have good written and verbal communication skills including the ability to summarise complex information in a concise and effective manner - a high standard of accuracy and English language/grammar in all written communications.When required to cover reception duties at Trust headquarters.To manage workload on a day-to-day basis within agreed Trust policies and procedures.To support the aligned Executive Assistant to prioritise and handle the workload coming into the Business Support Team.To organise, plan the diary and assist with workload commitments for any supported team members.Co-ordinate the administration of agreed meetings, including the collation of papers and minute taking in line with Trust standards.Liaise with others across the IBT to prepare reports, briefings and meeting papers.Assist the supported staff members with the sourcing of information and handling of correspondence and workload priorities to ensure deadlines are met.Re-direct calls and queries appropriately to ensure that these are addressed in a timely manner.To handle paper and electronic records in accordance HCT records management policies.Collate data and information and produce letters, memos, reports, tables, presentations, and other documents, as required.