Personal Assistant / PA

Your newpanyHays Business Support are working with a public sector organisation based in Wolverhampton. They are looking for an experienced PA / Business Administration Coordinator to join the current team on a permanent basis. Your new roleThe main responsibility of this role will be to undertake key activities within the administrative function of the directorate. This will include: Diary Management, organising of meetings Setting up Filing systems, filing of data and confidential information Note taking and minutes of meetings, production and issuing of said documents Pulling together reports/notes/Business plans incorporating informationpleted by other associated to Future projects Project/Business change proposal Undertake small projects as necessary work -often information gathering, assessment of criteria/information etc Accessing key confidential information Supporting others in bringing information together Providing excellent customer service Using own initiative to problem solve Support Audit Function as necessary Main duties and responsibilities: Administration support; ensuring all key objectives are met and all meetings etc are recorded/documented as necessary Organisation of Meeting’s and appropriate representation at meetings Project work and working with confidential information, supportingpilation of information for audits Contribute to the design, content and editing of Directorate webpages and ensure quality, accuracy, and consistency of these production of high quality reports/documentation/business cases Resolve non-standard problems using own initiative Manage financial processes- credit card expenditure, tracking, mileage claims Assist with the implementation of HR processes with the E&F Directorate Utilise excellent customer service skills and behaviors What you'll need to succeedEssential skills/experience for this position: Minimum qualification A Level Administration Lead or PA experience Ability to use own initiative and solve problems Work as a key team player within the Directorate Exceptional organisation and timekeeping skills Estates and facilities experience – desirable