Personal Assistant to the Directors/Head of Administration

We are looking for a PA to support a team of Directors’ to join our company. The responsibilities include supporting the Managing Director, Group Finance Director, Sales and Procurement Director and the Estimating Director and managing the smooth running of the Kent office administration team. To be successful in this role, you should have excellent organization skills along with the ability to prioritize tasks and meet deadlines. Ultimately, you will provide administrative support to our Directors and ensure all daily procedures run smoothly. PA: Provide support to a team of Directors Diary management, managing and monitoring emails, actioning emails that require immediate attention Processing credit card expenses Diary and travel management Minute taking of Directors meetings and Management meetings Arrange client entertainment, e.g. sporting events and restaurant bookings, in conjunction with the Sales Director Collating and proofing monthly director report information HR: Minute taking of Investigation and Disciplinary Meetings, etc. Preparation of all confidential documentation e.g. for dismissals, investigation, probation and appraisal correspondence Collate new starter contracts and relevant documentation Arrange and provide staff inductions Monitoring compliance with GDPR Requirements · Excellent verbal and written communication skills · Educated to at least GCSE level · Solid time-management abilities with the ability to prioritize tasks · Familiarity within the Construction Industry · Hands-on experience with MS Office Suite (particularly MS Word, MS Excel and MS Outlook) · Proven work experience as a Personal assistant or similar