Team Personal Assistant (12 Month Fixed Term Contract)

At AXA IM our purpose, to act for human progress by investing for what matters, is central to every action we take as a business. As a responsible asset manager, we actively invest for the long-term to help our clients, our people and the world to prosper. As a future Team Personal Assistant, you will report to Deputy COO, and you will be part of AXA IM Core. DISCOVER your opportunity To provide administrative support to one or more members of AXA IM CORE teams Your role and responsibilities will include: Co-ordinate travel and prepare expenses withinpany policies Supporting the logistics of hybrid working - booking rooms, desks, visitors, catering and other ad hoc support when Senior Manager/s are in the office Organise and arrange all aspects of internal and external events as necessary Continuously work closely within the London/Paris PA pools and wider PA's globally Keep track of travel and entertainment for the teams and update the budget spend accordingly Build robust working relationships with Senior Managers, internal stakeholders and the wider PA team Provide coverage for other members of the PA team when on holiday and/or when global stakeholders from other offices visit the London office Supporting and working closely with HR/Talent Acquisition on recruitment and interview requests as required When required, be able to manage dynamic diaries across multiple time zones for one or more Senior managers Be proactive in following business updates by reading important announcements and attending business update meetings within the department and wider business Abide by and keep within risk andpliance regulation requirements SHARE your unique expertise We wee differentbinations of skills & experiences. Your skills, qualifications and experience: Degree, HND, A-level, NVQ 4 qualified or equivalent in a relevant subject and/or relevant formal training preferred Previous experience in a similar role and within a PA team structure would be beneficial Experience of working with high volume of work and against tight deadlines Demonstrated track record of problem solving Knowledge of hybrid working and meetings with the use of Zoom/MS Teams Able to demonstrate the ability to work both autonomously and collaboratively and adapt to changing priorities in a fast-paced environment. Superior organisational skills - ability to multi-task effectively High level of attention to detail Proven ability to effectively coordinate and facilitate calendars schedules and meetings Advanced MS Office skills particularly Outlook, Word, Excel, PowerPoint Excellent verbal and writtenmunication skills Ability to maintain a high level of discretion, demonstrate an understanding of confidentiality issues and maintain professionalism at all times Make timely decisions using independent judgment on a regular basis Accustomed to working under pressure to tight deadlines Excellent interpersonal skills, good listening skills, able to deal with all levels of seniority to include management both internally and externally Team player, self-motivated, creative and proactive approach to work Solutions-orientated, with a proactive "can-do" attitude Interest in self-development and awareness of personal development needs Keen interest in the wider business and the financial services industry We would love to know more about you. Let's connect! Send us your resume. Job ID 230003WD