Receptionist

Receptionist Our client is Europe's leading corrugated packaging company and one of the leading paper-based packaging companies in the world - an industry leader with 46,000 employees globally, 350 production sites around the world, with locations in 23 countries in Europe and 13 countries in the Americas. People are at the heart of this organisation and they are constantly working towards creating a fully inclusive working environment where people from all backgrounds are free to be themselves and succeed. Diversity makes sense for them, for their customers and for their future. They value different perspectives, skills and experiences, and welcome applications from all sections of their communities. This Company is A Disability Confident Employer and guarantee an interview to candidates who meet their essential criteria. Open to considering flexible working, such as part-time hours, hybrid working and other flexible options. Happy to offer a wide range of Family Friendly policies including emergency time off for dependants and to provide generous maternity, paternity and adoption leave provisions for their valued colleagues. They are currently recruiting for a Receptionist at their Northampton Site. The successful candidate will be the first point of contact for the site both by telephone and face to face whilst also undertaking a number of administrative tasks. The job holder must be discreet, trustworthy and 100% confidential as they may have access to highly sensitive documents including HR communications. A balance between the openness of a Receptionist and confidential aspects which would not permit discussion with anyone, is a balance the individual must be comfortable with and capable of maintaining at all times. Main Duties - Administration Flight, hotel and travel arrangements for site personnel Hotel arrangements for visiting personnel Booking hire cars and administration of company pool car(s) Full responsibility of site uniform requirements Support to HR with admin, reporting, letters and note-taking Administration of training records Any other ad hoc tasks required Sort incoming mail into departments for collection and to frank / weigh all outgoing post Ensure movements of managers are communicated when required Input all purchase requisitions into the system Support finance in maintaining the open orders log, ensuring goods received have their delivery notes logged Maintain control of the visitor’s book and ensure this is taken on leaving the premises to register all visitors on site in the event of a fire/emergency Ordering of workwear and safety shoes via suppliers All other reasonable tasks as requested by management Main Duties - Reception To operate the switchboard and maintain at all times a prompt and efficient service Announce calls to members of staff if requested and ensure prompt advice to callers on the progress of their calls and release of direct numbers as appropriate Operate the security gates at the main entrance and despatch entrance to the site and ask visitors to the site via the intercom to report to reception Attend to visitors and ensure they are comfortable while in reception and report visitors arrival to relevant personnel Attend to visitors and ensure they are dressed in the appropriate PPE for the area of the plant they intend to visit Assist with the ordering, setup and distribution of hospitality for any meetings or site visits as required using either internal or external catering services Key Skills Switchboard and Reception experience Confidence in using Microsoft applications (i.e. Excel, Outlook) SAP experience would be preferable but not essential Good grounding in basic numeracy, grammar and presentational ability to allow documents to be presented and completed accurately and appropriately Accuracy and attention to detail Excellent communication skills with peers and management Organisation skills including prioritising, multitasking & planning Problem solving and risk identification